Alphy Thomas | Published: 2018-07-27T08:07:13+00:00 | Mac Software, Tips|
Get help with your Outlook 2016 for Mac questions, and see what others are asking. Breaking news from around the world Get the Bing + MSN extension. No thanks Add it now. If you use Outlook 2016 for Mac in more than one capacity, such as for your personal life and for work, you can set up Outlook to handle these different capacities by using profiles. A profile is associated with and stores a set of email messages, contacts, tasks, calendars, account settings, Scrapbook clips, and more. ★ Microsoft Outlook 2016 for Mac Hands On Review! In this video I show you guys how to configure Microsoft Outlook 2016 for Mac. I use my live account to log into it, even though it really wants. In Microsoft Outlook 2016 for Mac running on Mac OS X Yosemite (10.10) or later versions, you cannot set Outlook as the default application. In Outlook Preferences, under General, you enable the Make Outlook the default application for e-mail, calendar, and contacts option. However, when you check the general preferences again, this option is not enabled.
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If talking about email clients, MS Outlook comes first in users mind as it is one of the most frequently used email application. It manages emails, contacts, calendars, tasks etc. and it is available for both Windows and Mac platforms. However, it acts as a personal information manager that deals with the user’s information in a proficient way. Sometimes Outlook application cannot start when OLM.DLL not found. In this situation, users need to re-install the application to resolve this problem. Hence, in this write-up, we will tell you how to rebuild Mac Outlook database in both 2011 and 2016 versions. First, let’s have a look at symptoms when Mac Outlook stops responding. Apart from this, we will also discuss the reasons which may result in corruption of Mac Outlook and requires to rebuild Outlook Database Mac 2016, 2011.
Top Reasons to Rebuild Outlook Database Mac 2016, 2011
There are multiple due to which Mac Outlook user need to rebuild Outlook database Mac 2011, 2016
![Microsoft outlook for mac Microsoft outlook for mac](/uploads/1/2/6/4/126464948/456626303.jpg)
- Mac is slow and unresponsive
- Mac system terminates sudden or after a fix time-period
- Users are unable to locate and find the OLM data file
- Mac Outlook freezes or crashes repeatedly without any warning
- “Access denied” error message pops-up & emails are not accessible
- Error messages on the screen with error description & probable resolution
Learn How to Rebuild Outlook Database Mac 2016
In order to rebuild Outlook database Mac 2016, perform the below-mentioned steps via Outlook profile manager. It will easily manage and rebuild Mac Outlook 2016 profiles.
Step 1: Access Outlook Profile Manager
- First of all, you need to open the Finder menu and then go to the Applications option.
- Then, click on the Control in the Applications window.
- Now, you have to click on Microsoft Outlook & choose Show Package Contents.
- After this, navigate to Contents and then go to the Shared Support.
- Now, open the Outlook Profile Manager and access it.
Step 2: Create a New Profile for Outlook Mac 2016
- Once you have opened the Outlook Profile Manager, click on the + (plus) icon.
- Now, go to the text box and type a name for the new profile.
- Then, press Return option to create a new profile.
Also Read:How to Archive Email in Mac Outlook 2016?
Step 3: Delete a Profile that Exists in Outlook Previously
- Now, you need to delete a profile in Outlook Profile Manager, click on the profile.
- After that, click on the – (minus) button.
- A confirmation dialog box will appear, click on the Delete button in the confirmation dialog box.
Step 4: Set a Default Profile
At last, you have to set the default profile, to rebuild Outlook database Mac 2016:
- Go to the Outlook Profile Manager & set a default profile by clicking on the profile to set as default option.
- Then, click on the Gear button and choose Set as default option.
Top Reasons to Rebuild Mac Outlook 2011 Database
There are many causes that lead Mac Outlook application inaccessible and require rebuilding Mac Outlook database in 2011 or 2016:
- Network failure or unexpected server issue
- When malware or virus attack on the network
- If Microsoft Exchange server gets crash Suddenly
- The Outlook for Mac crashes due to unexpected problems
- Corruption occurs during Outlook for Mac updates process
- If corruption found in the storage device where Outlook is installed
- Outlook for Mac is not installed properly or there is a disruption in the installation
Tips & Tricks to Rebuild Database in Mac Outlook 2011
To rebuild the Outlook for Mac 2011 Database to solve problems, you just need to follow the steps given below:
Step 1: Exit from All the Applications
- First of all, go to the toolbar that is available on top then click on the Application name menu and select the Quit option.
- Then, long press on the Command and Option keys. After that, press on the Escape button from the keyboard.
- Now, select the application you need to quit from the Force Quit application window.
- After that, just click on the Force Quit button. However, you cannot quit the Finder window.
- Finally, close the windows with the red circular icon that is available on the top left corner of the screen.
Step 2: Check the Available Space on the Hard disk
Now, to maintain the Mac Outlook database, you always need sufficient storage space. However, you need to have almost three times space as much space as the recent Outlook size is. Suppose, your Outlook database size is 1 GB, then you need to have 3GB space for efficiency.
Step 3: Create a Backup of Current Profile
As the name suggests, backup is important to avoid the risk of losing data. Therefore, you should create a backup of your current database of Mac Outlook 2011 by following these steps:
- Go to the Finder option, then click on Go option >> Home.
- After that, open the Documents folder >> Microsoft User data folder.
- Next, right click on the Office 2011 identities folder & select the Duplicate option to build a new folder. Exit from the Mac Outlook application.
- Now, you have created a backup of your current Outlook account database.
Step 4: Rebuild Mac Outlook 2011 Database Using Inbuilt Utility
- At first, exit all running applications from the system.
- Then, long press the Option key & start the Mac Outlook 2011 application or open the Application Folder.
- After that, click on the Microsoft Office 2011 then double-click on the Microsoft Database Utility app.
- Now, select the Database & click on Rebuild option.
- Now, a window will open that shows the recreating database progress. After completion of the operation, you will get the message “Your database was rebuilt successfully.”
- Start Outlook 2011 application and verify if the problem is resolved. If the problem is resolved, then you can access the Outlook application. But, if the problem still persists, then you need to create a new Identity or profile to resolve the issue.
Also Read:How to Fix Mac Outlook 2016 not Downloading Attachments?
Step 5: Create a New profile in Outlook 2011
- At first, exit all the applications. Then, long press on the Option key & click on the Outlook to open Microsoft database utility.
- After that, click on the (+) icon to add a new identity & enter the name of a new identity.
- Now, set the newly created Outlook profile as a default.
- Finally, you will recreate the new Outlook profile.
Conclusion
The Outlook for Mac application is an important email client from the user perspective and it supports 2011 and 2016 versions of Outlook. In case, if the database gets corrupt, Mac Outlook is unable to access, then users need to rebuild Mac Outlook database. Thus, using the above-discussed methods for both Outlook 2016 and 2011, you can recreate a new profile in Mac Outlook and resolve the error in no time.
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- These instructions are intended specifically for setting up a new email account in Microsoft Outlook 2016 for Mac OS X 10.11.3.
- If you have not already created an email address on your server, visit our New User Tutorial: Creating E-Mail Addresses in cPanel.
- If you need to configure your email address in Outlook 2016 for Microsoft Windows, see How To Set Up Email in Outlook 2016. For other mail clients, check out our tutorial on setting up other email clients.
Step #1: Add or Edit the Email Account
- To set up a new email account or edit the settings on an existing one, click the Tools menu and then select Accounts to open the Accounts panel.
- The setup process is slightly different depending on whether you have any existing email accounts configured in Outlook 2016:
- Setting up your first email account: If this is your first time setting up Outlook 2016, you will need to click on the envelope icon next to the third option: Other Email (iCloud, Google, Yahoo!, or other accounts):
- Setting up an additional email account: Once any email account has been set up in Outlook 2016, additional accounts can be added by clicking the plus sign in the lower left corner and selecting Other Email… from the pull-down menu:
- Changing the settings for an existing email account: Click on the account’s name in the account list on the left to make changes to any existing account in Outlook 2016, and skip ahead to Step #4: Editing an Existing Email Account.Note: You cannot edit an existing email account to directly change its connection method. To change an account from POP to IMAP or vice versa, simply add a new account for the email address as described below and select the desired connection type. Outlook 2016 will allow you to have multiple accounts for the same email address, so an account for [email protected] using IMAP can coexist with an account for [email protected] using POP. To prevent data loss, do not delete the existing account before adding a new one.
Step #2: Configuring a New Email Account
On the account information panel, enter the information as follows:
At first, you will only see the E-mail address and Password fields. Once you enter your email address, Outlook 2016 will recognize that you’re not attempting to connect to a web service such as iCloud, Google, or Yahoo, and will automatically expand the window to reveal all the fields shown in the image above.
- E-mail address: requires your complete email address, such as [email protected].
- Password: is the password associated with the email account.
- User Name: is your full email address. It should exactly match what you entered into the E-mail address field above.
- Type: you may select IMAP or POP. IMAP is recommended for its ability to sync messages between multiple devices (to learn more about the difference between the protocols, see IMAP vs POP3 email).
- Incoming server:
- When using standard (non-SSL) settings, use mail.yourdomainname.com
- When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com)
- The default port numbers should not need to be changed unless you have configured your server to use non-standard ports (not common)
- Check the box next to Use SSL to connect (recommended)
- Outgoing server:
- When using standard (non-SSL) settings, use mail.yourdomainname.com
- When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com)
- The default port numbers should not need to be changed unless you have configured your server to use non-standard ports (not common)
- Check the box next to Use SSL to connect (recommended)
Once you’ve entered all the requested information, click the Add Account button at the bottom of the window to create the account with your specified settings.
Step #3: Configure Security Settings
When you add your email account, an alert window may prompt you to review security settings. This is expected if you have not already purchased and installed a signed, third-party verified SSL certificate on your mail server. If you see no such prompt, then you’re all set and can begin using Outlook 2016 with your email account immediately.
If you do get a security prompt, which specifies that information that you view and send will be encrypted, note that Outlook 2016 will not be able to verify the security of the certificate through a third-party because you are the only authority validating it:
If you wish to proceed with the connection, you have two options:
- You can click the Continue button to proceed, with the caveat that you may need to accept the warning each time Outlook connects.
- Or, you can permanently store the certificate and treat it as trusted, by clicking Show Certificate and then checking the box next to Always trust … before clicking Continue. You will need to authenticate with your password to store the exception for your self-signed certificate.
Note: A self-signed certificate uses the same level of encryption as a third-party verified certificate; the difference is that it is you who are verifying your server’s identity and not a third party who is paid for the service. However, if you would prefer to use a third-party verified SSL certificate to cover core services (cPanel/WHM, POP3, IMAP, SMTP and FTP) on your server, you can find instructions for ordering and installing an SSL certificate at Install an SSL Certificate on a Domain using cPanel, and you’ll find a guide to installing your certificate on email and other core server services at Installing Service SSLs in cPanel. Should you find that you need any assistance, please feel free to contact a Heroic Support® technician who can assist with obtaining and installing an SSL from the vendor of your choice.
Once connected, Outlook 2016 will download your mail from the server along with any custom directories you’ve added, which will be synced by default.
Step #4: Editing an Existing Email Account
To change the settings on an existing email account, click the Tools menu and then select Accounts to open the Accounts panel.
Click on the name of the account in the left pane, and make the desired changes:
- User Name: is your full email address. It should exactly match the value of the E-mail address field above.
- Password: is the password associated with the email account.
- Incoming server:
- When using standard (non-SSL) settings, use mail.yourdomainname.com
- When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com)
- The default port numbers should not need to be changed unless you have configured your server to use non-standard ports. If you do need to configure mail on a different port, you can check the box next to Override default port and enter the appropriate incoming mail server value (POP3 should be 110 for non-SSL connections and 995 when using SSL; IMAP should be 143 for non-SSL connections and 943 when using SSL.)
- Check the box next to Use SSL to connect (recommended) for a secure connection.
- Outgoing server:
- When using standard (non-SSL) settings, use mail.yourdomainname.com
- When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com)
- The default port numbers should not need to be changed unless you have configured your server to use non-standard ports. If you do need to configure mail on a different port, you can check the box next to Override default port and enter the appropriate outgoing mail server value (25 for non-SSL connections and 465 when using SSL; Unlike many other mail clients, Outlook 2016 does not require you to use port 587 on Mac OS X).
- Check the box next to Use SSL to connect (recommended) for a secure connection.
- The More Options… button will allow you to configure authentication for the outgoing (SMTP) mail server:
- Authentication: Typically, Use Incoming Server Info is sufficient, but if you receive connection errors due to SMTP authentication, you may need to select User Name and Password. Do not select None; you will not be able to send mail if None is selected as the authentication type.
- User Name: This field can only be filled in if you use the User Name and Password authentication type. If enabled, it must be the full email address.
- Password: This field can only be filled in if you use the User Name and Password authentication type. If enabled, use the email account’s password.
Outlook For Mac 2016 Options Tab
Bonus: Select IMAP Folders to Sync
Outlook For Mac 2016 Running Slow
By default, Outlook 2016 for Mac OS X will sync all IMAP folders. To specify which ones you want to sync, pull down under the Tools menu and select IMAP Folders… to bring up the Folder Browser.
In the Folder Browser, you will see a list of your accounts in the left pane.
- In the first pane, click on the IMAP account’s name
- In the second pane, click on INBOX (or the desired custom folder, if listed)
- In the third pane, click on the folder to which you want to subscribe or unsubscribe.
- Folders to which you already are subscribed will be displayed in bold type, while folders to which you are not currently subscribed will be displayed in a light-face font. Note that on some versions of Mac OS X, the distinction can be almost imperceptible.
- Clicking on the name of a folder to which you are subscribed will allow you to click the red ( – ) Unsubscribe button in the top-left menu, and clicking on the name of a folder to which you are not subscribed will allow you to click on the green ( + ) Subscribe button in the top-left menu.
- You can not unsubscribe to default account folders, such as Drafts, Junk, Sent, and Trash.